This wiki is a screen-by-screen guide to the Freedom Power Vendor Portal — the internal tool for onboarding subcontractors ("vendors") and keeping their insurance, contracts, and payment details compliant. Each page walks through the happy path first, then the issues that can come up.
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What the portal is for. Bring a new subcontractor from an initial request all the way to a fully-onboarded, NetSuite-synced vendor — while continuously tracking Certificates of Insurance (COIs), policy limits, endorsements, contracts, and documents so nobody works a job with lapsed coverage.
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Who uses it
- Compliance / onboarding staff — drive vendors through the pipeline, review insurance, sign contracts, set up payment.
- Reviewers — read and action vendor records (insurance, contracts) but not admin settings.
- View-only staff — look up vendor status and documents without changing anything.
- Admins — everything above, plus managing who can log in and the category list.
Signing in
The portal uses your Freedom Power Google account — there is no separate password.
The sign-in screen
Happy path
- Go to vendor.gofreedompower.com.
- Click Sign in with Google and choose your
@freedomsolarpower.com / @gofreedompower.com account.
- You land on the Vendor Overview dashboard.
Issues & edge cases
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"Access pending / not authorized." Your email isn't on the allow‑list yet. Sign-in is invite-only — an admin has to add you under Settings → Users before you can get in. See Settings: Users, Roles & Categories.
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- Wrong Google account — if you're signed into a personal Google account in the browser, Google may auto-pick it and bounce you. Use the account picker and choose your Freedom Power identity.
- Signed out unexpectedly — sessions are cookie-based; clearing cookies or long inactivity means you'll sign in again.
Finding your way around
- Left sidebar — primary navigation: Vendor Overview, Onboarding (expands to the pipeline stages), Regional Coverage, Documents, Compliance, Reports, Tasks & Alerts, Archived Vendors, and Settings.